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Version 3 Documentation 1 - Installation 2 - Configuration 3 - Terminals 4 - Accounts 5 - Inventory 6 - Invoicing 7 - Purchasing Introduction to Purchasing Expenses Purchase Orders Suppliers Supply Management 8 - Reporting 9 - Tools


Supply Management

Supply Management can automatically keep your stores stocked with inventory. You can set Supply Management to order a minimum, required, and maximum quantity by warehouse. If you have popular products that you want to keep stocked, enable Supply Management in the Settings, and start setting up Supply Management details when creating or modifying products. Supply Management will automatically create Purchase Orders as items get sold in-store or online. These Purchase Orders can then be automatically submitted to the Vendor.

 

Important

Supply Management is disabled by default. You must enable Supply Management in the Settings.

 

Configuring A Product For Supply Management
  1. Navigate to eQuate Back Office
  2. On the left navigation bar, click "Inventory", then click "Products & Warehouses". You can also use the global search at the top right of the Back Office to search for the product you want to modify.
  3. Find the product you want to edit, and click "Action", then "Edit".
  4. Click on the Stock tab on the left.
  5. For Supply; Select "Enabled" to enable the product for Supply Management, or "Disabled" to disable.
  6. If Supply Management is enabled, the details of the supply will display below:
    1. Default Supplier: Set this to the Supplier or Manufacturer you want to create the Purchase Order with.
    2. Supply Type: Set to base supply counts based on warehouse inventory or global inventory.
    3. Pack Quantity: If the product comes in a pack (ie, pack of 5), you can set the pack quantity here.
    4. Min/Required/Max: For each warehouse, set the minimum (value to trigger a re-supply), the required value (how many to order to get to required value), and maximum (the absolute maximum quantity to be ordered). You will also need to Enable/Disable the warehouse on the right column.
  7. Click "Save Changes" when you are complete (see Figure A).
Figure A

Find the product in the Back Office area, and click on "Action", then "Edit".

Figure B

On the left tab menu, select "Stock", then edit the details for Supply Management. Press "Save Changes" when complete.

Bulk Configure

Using bulk configure is an alternative way to quickly configure items with supply management.

 

Using Bulk Configure
  1. Navigate to eQuate Back Office
  2. On the left navigation bar, click "Purchasing", then click "Supply Management".
  3. On the top button menu click "Bulk Configure" (see Figure B).
  4. Search and select the product using the Search.
  5. Select "Enabled" to enable the product for Supply Management, or "Disabled" to disable.
  6. If Supply Management is enabled, the details of the supply will display below:
    1. Default Supplier: Set this to the Supplier or Manufacturer you want to create the Purchase Order with.
    2. Supply Type: Set to base supply counts based on warehouse inventory or global inventory.
    3. Pack Quantity: If the product comes in a pack (ie, pack of 5), you can set the pack quantity here.
    4. Min/Required/Max: For each warehouse, set the minimum (value to trigger a re-supply), the required value (how many to order to get to required value), and maximum (the absolute maximum quantity to be ordered). You will also need to Enable/Disable the warehouse on the right column.
  7. Click "Save Changes" when you are complete (see Figure B).
Figure C

Use the Back Office > Supply Management to Bulk Configure products.

Figure D

After searching for the product, you can edit the Supply Management details, and click "Save Changes" when complete.

Suppliers
Purchasing

About eQuate Point Of Sale

eQuate Point Of Sale (POS) is a point of sale system that can run independently, or synchronized with various online shopping carts (like Virtuemart or Prestashop). Allowing inventory to be combined into one database for store front selling and online selling. It allows your website to be completely synced with your store/warehouse levels. Customers enjoy the ability to see real time stock on your website, and it also prevents back ordering issues, and messy situations. Start a Free Trial today!

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